Publication Policy for the AAS Job Register

Deadlines for submission

Job announcements may be submitted at any time and should be submitted well before the deadline so that any errors or difficulties can be resolved efficiently.

Job announcements must be received by the 15th and paid for by the 25th of each month for publication in the subsequent issue of the Job Register.

If payment is not received, then the announcement will not run in the next month's issue, but in the subsequent month's issue. We recommend that submission and payment be made well in advance of the monthly deadline.

Examples

Rate Sheet

For rate information please see the job register submission form.

Employers must indicate how they will pay for their announcement at the time of submission.

We accept payment by:

Check, in US currency drawn on a US bank. VISA and MasterCard be sure to include expiration date.

Checks should be made payable to American Astronomical Society and sent to:

American Astronomical Society
Attention Job Register Payment
2000 Florida Ave., NW Suite 400
Washington, DC 20009-1231, USA

The AAS is a small, scientific, non-profit organization. The AAS Federal Identification number is 21-0735173.

In very rare circumstances a discount may be available for insitituions from developing countries. In all cases, a formal petition for a reduced fee must be sent by email or FAX to the Deputy Executive Officer, Dr. Kevin B. Marvel requesting a discount and justifying the request.

In no case will the discount exceed a 50% reduction in the publishing fee or will discounts be available for more than one announcement per year.

Announcement Requirements

The word count limit per listing is 250 words. For longer ads, a $0.25 per word charge will be applied.

Jobs will not be published without the following:

  1. Indication that the vacancy is bona fide and that the position has not been promised to anyone;
  2. for first time publication, an application closing date that falls no earlier than the last day of the month of publication; and
  3. a check or appropriate billing information as described above.

We encourage advertisers to provide URLs to relevant web sites with their job announcements or additional information (e.g. department homepage).

We also STRONGLY encourage employers to include in the postings information about benefits offered or to link to this information. This is especially important to clarify for post-doctoral or other non-permanent positions. We also encourage applicants to inquire and obtain a clear picture of the benefits at the time any offer is proffered.

Previously published position announcements may be re-published for additional months as long as the closing date is one month or more from the initial publication date of the job. Example: A job initially published in the January issue may be republished in the February issue and have a closing date in February.

The AAS Job Register cannot require overseas employers to comply with any U.S. regulations regarding employment discrimination.

Submission

All jobs should be submitted using the Web Submission Form or, if necessary, send your advertisement by electronic mail to jobs@aas.org. If electronic mail is not available, job announcements, with payment are also accepted by US mail, and by FAX at 202-234-2560.

AAS Postdoctoral Position Policy

The AAS Council has passed (1988) and reaffirmed (2003) a resolution stating that no postdoctoral position should require a candidate response prior to February 15 of each year. This policy applies to postdoctoral positions whose recruitment cycles follow the normal academic search timeline (offers in early spring to begin summer or fall of the same year). The text of this resolution is available on the Council Resolution webpage.

Employers should take this policy into account in their recruitment process.

Frequency and Circulation

The Job Register is published monthly. On the average, 60 new jobs are announced in each issue. Since the Job Register is freely available to anyone with Internet access, circulation numbers are hard to estimate. In February 2001, over 6,000 unique IP addresses accessed the Job Register.

Job Register statistics are published on the Career webpages and in the Annual Report of the Society in the Bulletin of the American Astronomical Society.

The Job Register is published on the Web at: http://members.aas.org/JobReg/JobRegister.cfm.

Member Notification

The AAS maintains a list of members that like to be notified when a New Job Register is posted. Members may be added to the Job Register email notice list by sending a message to address@aas.org.